Wedding Planning Tips

How Do You Set up a Wedding Website?

You and your fiancé may have already started planning the wedding, but there is one more task to consider: setting up a website

A wedding website will give you a place for information about the big day at your fingertips. It also provides an opportunity to share with friends and family who cannot attend in person. 

Your wedding website is more than just a formality: It’s a vital resource that will keep your guests informed and help them plan their schedules and transportation—meaning, they’ll be able to quickly get into town and know where and when to celebrate. 

From must-have details to etiquette faux pas to avoid, here’s what to put on your wedding website, what to avoid, and wedding website ideas to make sure yours works for you.

Just follow our nifty tips below, and you’ll have a streamlined site that won’t just get the extensive day details across; it’ll get your guests excited for fun to come. Saying “I do” at Boutique Events Group is an elegant and luxurious affair.

Choose a Wedding Website Design

Finding a reliable wedding website builder and choosing the perfect “wedding site” design will be the first task on your to-do list. 

Now, you’ll find a few different options when it comes to wedding website platforms, but remember – they’re not all created equal!

Take some time to think about the different features you’d like your wedding website to include and the details that are the most important to you. 

The last thing you want is to get stuck with a wedding website template that doesn’t suit your requirements (or creates even more work for you!).

Some of the features you might want to look out for when choosing a reliable wedding website platform include:

  • A diverse range of modern design templates and style options
  • Mobile-friendly designs that work across all devices
  • The ability to customise and personalise your chosen design template
  • Paperless invitations so you can send your save the dates and invites digitally
  • The ability to request, track and follow-up RSVPs automatically
  • A custom domain name for guests to easily find your site
  • Privacy features to ensure your wedding website is only seen by the right people
  • Built-in guest management to keep track of interactions with guests and their dietary preferences and RSVP responses

To name a few! Wedding websites can be so much more than just a pretty design – they can also be a project management tool to help you save time and streamline the planning process.

Once you’ve done your research and chosen your wedding website platform, you’ll then want to select a website design or template that suits your overall wedding style. 

This will help you create a cohesive look and feel for your wedding from the moment guests receive their invitations to the moment they walk into your reception. 

If you haven’t quite nailed down your wedding vision, do this first!

When choosing the perfect website design, draw inspiration from your wedding date or season, wedding venue, wedding colours and overall “vibe” of your upcoming celebration.

Are you planning a romantic spring wedding? Choose a wedding website design with soft pastels, floral elements and delicate calligraphy. 

Are you planning a tropical destination wedding? Set the tone with bright colours, palm leaves and vibrant prints!

If you want to create a consistent theme for your wedding, opt for a wedding website platform that also offers matching stationery. 

This will allow you to carry your design colours, fonts and styling details to your stationery elements for a cohesive look and feel.

Complete Your Wedding Website Sections

Wedding Planning Tips

Okay, so you’ve selected a beautiful wedding website design – but it’s empty! Now it’s time to fill in the blank sections of your wedding website and start communicating your wedding day details with guests.

Most design templates will have the different sections or pages of your wedding website formatted and ready for you to complete. The main areas of your wedding website will be:

  • Your welcome message/homepage – an opportunity to greet guests, say a friendly hello, and help them navigate their way around your wedding website
  • Your “About Us’ story – a short paragraph or two describing your relationship journey so far, favourite memories together, and experiences shared
  • Your wedding schedule – all of the need-to-know details for your event, including timelines, venue information and helpful information for guests
  • Bridal party bios – introducing your bridal party members with a short description that summarises who they are and how they fit into your life

It might seem daunting, but filling out your wedding website doesn’t need to take up too much time.

Remember, your wedding website is there to elaborate on all of the practical wedding details that you wouldn’t be able to fit on your wedding invitations. 

From your wedding day timeline to transport details, gift registry information and bridal party introductions, you can use your wedding website to answer all of those questions your guests might have and help them best prepare for your day. 

It’s a win-win for both you and your guests!

When it comes to sharing your event details, make sure your wedding website includes the following practical information where relevant:

  • Wedding date
  • Wedding venue (and directions/parking details if necessary)
  • Ceremony start time
  • Wedding day timeline/schedule
  • Transport details
  • Dress code
  • Gift registry details

If you’re planning a destination wedding, you’ll also want to include additional details like:

  • Local accommodation options or hotel block discount codes
  • Travel tips for the local area
  • Pre or post-wedding events happening on either side of your nuptials
  • Local childminding services for those who may require them

Your wedding website sections can also be an excellent opportunity to address those trickier topics that might otherwise be an awkward conversation in real life. 

For example, if you’re planning a child-free wedding or are unable to allow plus ones. 

Use your wedding website to set expectations for your day clearly and courteously, without any confusion.

Pick the Right Design

Step one in your “how to create a wedding website” quest is to find a custom design that works with your wedding’s theme and style. 

Are you modern or classic? Romantic and vintage, or fun and funky. We will help you find the wedding website template that best speaks to your colour scheme and style. 

And if you’re looking to create a website that’s the total “you,” you can feature one of your engagement photos or a favourite snapshot as your website backdrop!

Stick With Your Theme

You’ve put so much effort into planning your wedding’s theme and palette, so make the most of it. Use the same style when designing your wedding website, too. 

If it’s country chic or a sophisticated black-tie event, the site should make it clear by its very nature.

Use a Password

Most wedding website platforms give you the option to password protect your site, and it’s an option we recommend you use. 

Wedding websites contain private information, from your venue and wedding date (fodder for wedding crashers) to your mailing address (for non-registry gifts).

Start With the Basics.

When figuring out how to create a wedding website, you may think that you need to have all of your big-day info and details set in stone to get started. 

Not true. 

All you need to know to create a wedding website is your wedding date and the location. 

Add a save-the-date page where you welcome your guests to your website, share the basic information on your wedding, and let everyone know that more details are coming soon as your wedding planning kicks into high gear. 

For a fun touch, you can include a wedding date countdown so your guests can count the minutes until your special day. 

Customise

To keep things consistent, it’s a good idea to match your website to your colour scheme and wedding theme. 

After you’ve selected a wedding website design, you can customise the colours to fit your palette. 

You can even change the fonts and website layout to make your site even more personalised. 

A little customisation goes a long way!

Add More Information

As you start to solidify more details about your wedding, use a wedding website builder to add more information to your site.

The most important details are the wedding date, time, and location. Still, you’ll also want to add travel information, hotel details (especially if you’ve reserved a room block), rental car information (you can even share discount codes from rental car companies), and directions to the venue to help your out-of-town guests. 

Be as straightforward as possible to avoid confusion. 

Include Detailed Travel Information

Whether your celebration is local or you’re having a far-flung destination wedding, there will be guests coming in from out of town, so it’s a good idea to give them the 4-1-1 on travel and accommodations. 

Include information about the nearest airport or the best way to get to town, as well as the websites, phone numbers, and booking codes for any local hotels where you have a room block. 

Don’t forget any discounts you’ve secured for airport shuttles or rental cars.

Don’t Forget the Timeline.

If you’ve planned any events around your wedding date (that everyone’s invited to), make sure to include them on your website. 

Add the time, location, and dress code for each event so guests can pack accordingly and make sure they’re on time. 

If you’ve arranged for transportation for your guests, be sure to put this on your website, too. 

Let guests know where to meet the shuttle, when and how frequently the shuttles will leave, and when transportation back to their lodging will be available.

Create an FAQ Section 

Wedding Planning Tips

Your guests have questions; you have answers! 

To avoid receiving a million phone calls in the weeks leading up to the wedding, you’ll want to create an FAQ section listing frequently asked questions and their answers. 

These can be questions related to the dress code, the wedding hashtag, parking information, and more. 

And if you’re hosting your wedding amid the COVID pandemic, you’ll want to include information about any health and safety measures you’ll be taking. 

Don’t Include Information on Events With Limited Guest Lists.

Here’s the thing about sharing information about your bridal shower, rehearsal dinner, and post-wedding brunch on your wedding website: It only works if everyone on your wedding guest list is invited to these auxiliary events. 

Our advice? Don’t mention any events with exclusive guest lists on your wedding website to avoid confusion and hurt feelings. 

Don’t Mention Invite-Only Events.

Yes, everyone who has access to your website is on your wedding guest list, but that doesn’t mean they’re on all the guest lists. 

If you have exclusive events, like a rehearsal dinner just for the wedding party or a bridesmaids-only luncheon, leave those off the site and share that information separately so you don’t make other guests feel left out. 

It can come across as rude to do so, especially when the guest travels a long distance to celebrate with you.

Avoid Digital Rsvps

While this feature might seem tempting, think about the last time you put an event on Facebook. 

Chances are you had a lot of friends show up to your birthday party who didn’t RSVP—as well as friends who said they’d be there and then bailed. 

Yes, your guests know that your wedding is more “official” than meeting for drinks, but online RSVPs aren’t taken as seriously as paper cards, so it’s best to go the formal route. 

Plus, your older or less tech-savvy guests may not be able to successfully RSVP online, meaning your count could be off, or replies could be late.

Let us help you find the best Wedding Stationery in Melbourne.

(We do, however, totally support the use of online RSVPs for more casual gatherings like your morning-after brunch, where you’re looking for an estimated guest count and not a formal RSVP.)

Recommend Local Activities

You’ll be spending your wedding morning getting gussied up, but that gives your guests a few hours to kill before they head to the ceremony. 

We love including recommendations for out-of-town guests, a guide to the wedding area and the couples’ favourite locations and things to do. 

If local spots have special meaning to you and your partner, let everyone know. 

For example, if you met, went on your first date, got engaged, or even kissed for the first time near the wedding location, those can be fun facts to share.

Don’t Write a Novel.

Wedding websites are a fun peek into the couple, their love story, and who’s in the wedding party, but keep it short and sweet. 

Give a quick overview of each bridesmaid and groomsman (think how the two of you met and a fun fact), and go with the long-short-story version of how you and your partner met, fell in love, and got engaged. 

Hit the highlights, but skip the nitty-gritty.

Include Registry Information

When considering creating a wedding website, remember that it’s an etiquette no-no to share your gift registry information on your wedding invitation, so your wedding website is the prime place to let guests know where you’ve registered and link to those retailers. 

Include direct links to your online registries so guests can click through and hit “buy.” 

Are you asking for contributions to a honeymoon or house fund or charitable donations? Add a few lines about how you plan to use the funds so guests writing checks can feel connected to the life you’re building together.

You can also add other sections to your website, from allowing your guests to search for flight information and online RSVP to asking your friends and family to submit song requests for the reception.

Make it Personal

Your wedding website should reflect your personality! Include lots of photos (and set up a photo album, too!). 

Share details about your occupations, hobbies, and your love story in the About Us section—and don’t forget to share details on your proposal! 

Introduce your VIPs in the Wedding Party section. And don’t forget to include a Guest Book page so your friends and family members can share their good wishes!

Public or Private?

You also have the option of creating a wedding website with password protection—either the whole site or just certain sections. It’s up to you and your partner if you’d like to use this functionality, but if you’re concerned about uninvited people knowing information about your wedding, you may want to make your page private. Just make sure that you let your guests know about your password on your save-the-date, and use a password that’s easy to remember! 

Spread the Word

Share your website address in your save-the-date cards or via email to your wedding guests. Make sure your close family members and wedding party know about your website so that they can refer guests to it if any questions should arise. We don’t recommend including a link to your wedding website on your social media, though—unless you’ve invited all of your followers to your big day!

Keep it Updated 

One of the essential parts of creating a wedding website is ensuring it stays updated throughout your engagement. If wedding details change, be sure to add them to the site and notify everyone on your guest list. You can even add information and details about your honeymoon and use your website to share photos from your wedding day! Remember, the more up-to-date your wedding website is, the more helpful it will be to your guests!

Communicate With Guests

As you progress through your wedding planning journey, you might have some updates for guests. Instead of contacting each guest individually to give them the heads up, continue using your wedding website to easily make announcements or send notifications. Remember, a wedding website is there to save you time and prevent you from having to answer back and forth texts and phone calls in the lead up to your event! Check out our Top Wedding Planners here to help make your special day as smooth as possible.

An intuitive wedding website platform also allows you to track and follow up RSVPs, gather information about dietary requirements, or confirm menu requests from guests. 

The last thing you want to do in the weeks leading up to your wedding is chasing late RSVPs or playing the middleman between your caterer and your guests! Use this time instead to relax, enjoy, and let your wedding website do the hard work for you.

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