How to Find the Perfect Wedding Venue?

Probably the most time-consuming and thought-provoking aspect of wedding preparation is deciding on an appropriate location for the ceremony and reception.

After all, unless you have a location secured, all else is just guesswork. Of course, it's easier said than done to effectively reserve the wedding location(s) for your clients due to issues like accessibility and all the other logistics involved.

There are several major decisions to be made when organising a wedding, including the date, the number of guests, the wedding attire, and the members of the bridal and groom's parties. Selecting the location of your wedding, however, is a choice that should not be taken lightly. Let Boutique Events Group Wedding Venue help you create the most magical day of your life. The wedding venue serves as the day's foundation, the setting for priceless images, and the stage upon which cherished memories are set in stone.

How therefore can one be confident that this crucial choice is made correctly?

Choosing the Right Location for Your Wedding

To ensure that you and your fiancé choose the most beautiful and meaningful wedding site, we have compiled this useful guide.

A word of advice before you get started: pace yourself.

Finding the perfect wedding location will be simpler and more exciting if you don't have to rush. This is true of any decision, but it's especially true when you have plenty of time to devote to research.

Your Guide to Finding the Perfect Location

It's pointless to hunt for a venue until you have a clear idea of what you need; focus on these aspects at the outset, and you'll be well on your way to finding the perfect one.

Budget

To prepare for the enormous undertaking that is wedding planning, every couple should sit down and create a reasonable budget.

An expense budget may not seem like the most interesting factor to take into account, but without one, you're off to a more complicated process, and more likely to make common mistakes in your preparation.

Start by deciding how much you want to spend on your wedding in total (with a 5% cushion), and then divide that amount among various aspects of your big day, such the location, menu, photographer, attire, dessert, and decorations.

Guest List

Knowing how many guests you plan on inviting will help you narrow down your search for the perfect wedding location, whether that's a large space that can accommodate a lot of people or a tiny, cosy spot that's perfect for Micro Weddings.

If you're keen on having a wedding with 50 people, for example, make sure it's doable by making a guest list.

Several future brides had informed us that after they started making invitations, they realised they couldn't have as many people as they had originally planned

Whether you start with 50 people or 100, or even 25 people, this starting number might soon increase or decrease, dramatically altering your venue search.

There are no hard and fast laws about who you must or must not ask to your wedding; our best piece of advise is to consider who you actually want there on your big day despite of their relationship to you, be it friend, relative, colleague, or neighbour.

Area

The two of you can get married anywhere you want—in your hometown, far away from family and friends, or even in another country—but it's important to limit down your options before making a final decision.

You Must Know Your Style

Your wedding location should reflect your vision for the big day. Castles, villas, and country estates are great options for a party with a fantasy theme, while lofts and warehouses are great for a party with a more industrial vibe.

A site in the middle of the country is ideal for a rustic wedding, but if you're more of a city person at heart, there are plenty of urban settings where you can exchange your vows.

Wedding locations can be found anywhere, from the beach to the summit of a peak to a yacht in the middle of the desert.

Provide a Running Checklist of Necessary Items

Many locations provide the same services, but you should be aware that some may have specific requirements.

You should sit down and make a list of everything that is really crucial to you in a wedding venue.

The following are some of the most important factors that should be taken into account and may be on your list.

Accommodation

When most of the guests at your wedding won't be from the region, a venue with rooms available for their use may seem like a must-have.

Boutique hotels and hip glampgrounds are just two examples of the many fantastic accommodation choices available to visitors.

Rent For Your Own Use Only

If you want your wedding to be a private event for just you and your guests, then you should look for a venue that allows for exclusive booking.

Licensed

Your chosen location for the wedding ceremony must have a valid marriage licence in order for the ceremony to be recognised by the law. Whereas some locations may host both a legal and symbolic ceremony, others may only host a symbolic one.

Hire for the Weekend

Today's couples sometimes choose to celebrate their nuptials over the course of an entire weekend. To accommodate this trend, a growing number of event spaces are available for weekend-long bookings.

Safe for Pets

Those who choose to celebrate their nuptials with their beloved pets—be they canine, feline, or equine—can select from a wide variety of venues that welcome furry friends.

Safe for the environment

For the environmentally conscious couple, there is no reason why their wedding celebration can't follow suit, as more and more locations are adopting green policies.

Catering

Do you want the venue to provide food, or do you prefer to bring in your own chefs?

Choosing the style of catering largely depends on the cuisine you want served on the big day; if you're a serious eater, this will be one of your top priorities. Looking for Wedding Caterers in Melbourne? Look no further, Boutique Events Group has you covered.

Performing Artists

Make sure there isn't a noise ordinance at your prefered locations if you plan on hiring a musician or acoustic performer.

Fireworks

The addition of a spectacular fireworks show to the wedding celebration is also very common.

Do your research ahead of time to avoid being let down by a location that has stringent laws forbidding their use.

Availability on Your Preferred Date

Once you have a selection of potential locations, availability should be your top focus.

Popular dates at some locations may be booked two to three years in advance, and with the influx of demand that is expected to occur in 2020 due to postponements and cancellations, this trend is likely to continue.

Dates should be reasonable, and the more alternatives you're open to, the more realistic they should be. A decent starting point is to specify a few months within a specific year and to state that you like a Saturday wedding. We can see why weekday nuptials are trending upward in popularity.

The financial benefits are obvious, and the cultural perception of weekends has shifted dramatically over the past few centuries, with many businesses now treating weekend labour as the norm. They will show up on any day of the week if they really want to attend your wedding.

Picking a firm date, such as August 7th, without any wiggle space can leave you unhappy and cause you to lose out on places that are ideal for you, even if luck is on your side. Only you can decide how much more significant the date you desire is than your ideal venue.

Things to Think About When Selecting a Wedding Location

Consult a Planner

Definitely before you start checking out potential locations.

Professional planners have a deeper understanding of the possibilities of a given area, its existing layout, and the resources and time required to make the desired changes.

Your planner will know whether there's a clever method to make it stand out or if there are any peculiarities to the area that can make your idea difficult to realise.

Pick a Location That Fits Your Plan

It may be obvious, but try to book locations that reflect the style you're going for. Consider art galleries, stylish restaurants, or even abandoned warehouses for a modern wedding venue. On the other hand, parks, back gardens, and ranches are ideal settings for a wedding that emphasises the outdoors and nature. If you want your wedding to have more of a sense of place, it's important to pick a location that complements (and even enhances) your theme.

Check Your Guest List

Prevent unnecessary stress and worry by figuring out your guest list before you start looking for potential venues. In the event that more people say they'd like to attend your event than the space allows for, you may find yourself in a sticky scenario if you select a place that is too tiny.

Couples tend to under-estimate the number of guests they will invite (or the number of guests their parents may want to add), so it's important to have this conversation early on. Some expenses are highly proportional to the total number of guests, so knowing that ahead of time will help you allocate funds more effectively.

Keep in Mind That You Need to Budget

It's not simply about how much it will cost to rent the area. The price will also increase due to decorations and floral arrangements. Find out how much money you have available and how much it will cost to put your plan into action roughly.

If the total, including rent, will put you over budget, you'll have to reconsider your design or go elsewhere. Create a category-based budget that gives more spending weight to more essential suppliers.

Choosing your venue first and then realising it costs more than you had anticipated makes sticking to your budget difficult when you still have a few other people to employ.

Timeline

You should probably get the search for a wedding venue started as soon as possible, as it will be one of the first steps you do in the preparation process. However, the final decision is up to you.

It's best to make your venue selection as early as possible if possible. The best locations are sometimes reserved 12-18 months in advance, so the earlier you start planning, the better your chances of securing your first pick.

Flexibility

In terms of precedence, what should happen first? Settling on a wedding date and location?

The decision comes down to whether you care more about being married during a specific time of year or securing your ideal wedding site.

If time is of the essence, go into the location search with two ranges of dates: those that work (a favourite season, maybe! ), and those that don't (holidays or other clashing family gatherings you'd prefer to avoid).

Yet, for the vast majority of engaged couples, the wedding location comes first. Depending on when you can hold the event at the chosen location, that is when it will take place.

Think About the Experience of Your Visitors

Look for a location close to (or connected to) a hotel if many of your guests will be travelling from out of town.

Also, keep in mind the ease of movement throughout the venue.

You should enquire with the venue as to the number of people they can easily accommodate as well as the maximum allowed by the fire code, as the maximum capacity is not always an appropriate number.

Look at the Full Package

Be sure to get quotes from all the venues you're considering, including those that allow you to bring in your own vendors and decorations.

A venue that provides its own chairs, tables, and linens may appear more expensive at first glance; however, after you factor in the cost of renting these items separately, you can see how the two options compare.

Keep in mind that the offered rental goods are usually the bare minimum (banquet chairs, standard flatware,white linens, etc.), so you may end up spending more to get the items that better suit your vision.

Be sure to include in tax and gratuity if the venue you're working with offers in-house catering and has a food and beverage minimum.

Location

You should consider the venue's accessibility beyond only the idea of a destination wedding, where guests are expected to travel specifically for the event. Is it in a convenient location or far away? Will visitors from out of town (who don't know the region!) be able to understand the directions?

If you wind up needing two locations, these considerations become much more important. A smooth transition from one phase to the next is something we regularly emphasise. When visitors wander off, that leaves the bar open for business.

Style

Picking a location that "meshes with your vision" should be your top priority.

The style of the venue should reflect your personality as the bride and your tastes.

Conventional engaged couples typically prefer indoor locations like hotels, country clubs and ballrooms. Are you arranging a party that will be filled with country charm? A beautiful outdoor garden or winery with scenic views is our top pick.

The majority of DIY wedding venues are created by bohemian brides. Most often, they pick a large, open location and construct a stage there, illuminating it with lights of various kinds

Capacity

Limits on the number of individuals who can enter a location are crucial; after all, it would be impossible to hold 300 people in a room that only had room for 150.

That's a problem in reverse, too.

The most common faux pas our clients make is selecting a venue that is too huge for the number of guests they expect, leading to a resulting increase in budget needed to make the event feel special and personal.

Since the same people should be invited to both the wedding and reception, it is important to arrange ceremony and reception locations that can accommodate your complete guest count.

Packages

Venue packages are what we're going to talk about now. Some venues don't offer full service (including catering, a bar, and staff), resulting in a cheaper box (great for couples on a budget, since you can find more cost-effective third-party providers to fill in the gaps!).

Expect to put forth between 40 and 50 percent of your money if your venue price covers everything.

Make sure you get the most for your money by finding out about food and site fees,site fees, beverage minimums, and other chargeable components that could play a significant part in determining the location you end up choosing.

Transportation

The purpose of this aspect of the venue is to provide a pleasant experience for visitors.

It is crucial to ensure that your guests will be able to travel to and from your event without any discomfort, from ensuring that there will be enough space to park cars (without your attendees having to walk a mile from your ceremony site and back) to checking in with nearby hotels to ensure that there will be vacancies nearby (a must, says Easton!).

Curfew

In most cases, this information is not related to the time that your party must stop. It's more about knowing when to call it a night. Prior to signing any paperwork, it is crucial to learn the noise ordinance regulations in your area. For those who value their ability to get their groove on to amplified music, some places may place limitations on you.

Contingency

Are there any available in the event of an emergency at your venue?

Let's say you haven't entrusted this to a planner. If you're getting married in an area prone to natural catastrophes like hurricanes, wildfires, or blizzards, you may want to confirm a cancellation policy in case something occurs to the venue before the big day.

Even though it's not quite as dramatic, you should nonetheless verify that the venue can properly implement a rain plan.

Your Intestines

Almost all of our specialists agree that trusting one's intuition is the most important factor when selecting a location.

Whatever it is that prevents you from sleeping is probably wrong. If it appears in your ideal day's mental playback and you've already checked into it, it's probably true.

Be Honest with Yourselves

Now that couples can find countless wedding inspirations on sites like Pinterest, many are picking their reception locations based on the theme of a particular online wedding.

However, you should consider what is truly you as a pair and pick a venue and style that reflects that. Check out our ultimate list of Wedding Planners in Melbourne to help you organise a stress-free wedding.

And keep in mind that a location that looked stunning with one set of decorations may not be the best fit for your own unique style.

Conclusion

Boutique Events Group Wedding Venue help you create the most magical day of your life. The wedding venue serves as the day's foundation, the setting for priceless images, and the stage upon which cherished memories are set in stone. To ensure that you and your fiancé choose the most beautiful and meaningful wedding site, we have compiled this guide. Knowing how many guests you plan on inviting will help you narrow down your search for the perfect wedding location. Your wedding location should reflect your vision for the big day.

Castles, villas, and country estates are great options for a party with a fantasy theme. If you're looking to have a private wedding, then you should look for a venue that allows for exclusive booking. Choosing the style of catering largely depends on the cuisine you want served on the big day; if you're a serious eater, this will be one of your top priorities. Make sure there isn't a noise ordinance at your preferred locations if you plan on hiring a musician or acoustic performer. Consult a professional before you start looking for potential locations.

Check your guest list and ensure that you don't over-estimate the number of people you want to attend. You should probably get the search for a wedding venue started as soon as possible. Find out how much money you have available and how much it will cost to put your plan into action roughly. If the total, including rent, will put you over budget, you'll have to reconsider your design or go elsewhere. It's best to make your venue selection as early as possible if possible.

The style of the venue should reflect your personality as the bride and your tastes. Be sure to get quotes from all the venues you're considering, including those that allow you to bring in your own vendors and decorations. The most common faux pas our clients make is selecting a venue that is too huge for the number of guests they expect. Some venues don't offer full service (including catering, a bar, and staff) resulting in a cheaper box. It is crucial to ensure that your guests will be able to travel to and from your event without any discomfort.

Food and site fees, beverage minimums, and other chargeable components could play a significant part in determining the location you end up choosing. If you're getting married in an area prone to natural catastrophes like hurricanes or wildfires, you may want to confirm a cancellation policy. For those who value their ability to get their groove on to amplified music, some places may place limitations on you. Check out our ultimate list of Wedding Planners in Melbourne to help you organise a stress-free wedding.

Content Summary:

• Probably the most time-consuming and thought-provoking aspect of wedding preparation is deciding on an appropriate location for the ceremony and reception.
• Selecting the location of your wedding, however, is a choice that should not be taken lightly.
• Finding the perfect wedding location will be simpler and more exciting if you don't have to rush.
• It's pointless to hunt for a venue until you have a clear idea of what you need; focus on these aspects at the outset, and you'll be well on your way to finding the perfect one.
• To prepare for the enormous undertaking that is wedding planning, every couple should sit down and create a reasonable budget.
• Start by deciding how much you want to spend on your wedding in total (with a 5% cushion), and then divide that amount among various aspects of your big day, such the location, menu, photographer, attire, dessert, and decorations.
• Knowing how many guests you plan on inviting will help you narrow down your search for the perfect wedding location, whether that's a large space that can accommodate a lot of people or a tiny, cosy spot that's perfect for Micro Weddings.
• If you're keen on having a wedding with 50 people, for example, make sure it's doable by making a guest list.
• The two of you can get married anywhere you want—in your hometown, far away from family and friends, or even in another country—but it's important to limit down your options before making a final decision.
• Your wedding location should reflect your vision for the big day.
• You should sit down and make a list of everything that is really crucial to you in a wedding venue.
• When most of the guests at your wedding won't be from the region, a venue with rooms available for their use may seem like a must-have.
• If you want your wedding to be a private event for just you and your guests, then you should look for a venue that allows for exclusive booking.
• Your chosen location for the wedding ceremony must have a valid marriage licence in order for the ceremony to be recognised by the law.
• Today's couples sometimes choose to celebrate their nuptials over the course of an entire weekend.
• To accommodate this trend, a growing number of event spaces are available for weekend-long bookings.
• Do you want the venue to provide food, or do you prefer to bring in your own chefs?
• Choosing the style of catering largely depends on the cuisine you want served on the big day; if you're a serious eater, this will be one of your top priorities.
• The addition of a spectacular fireworks show to the wedding celebration is also very common.
• Do your research ahead of time to avoid being let down by a location that has stringent laws forbidding their use.
• Once you have a selection of potential locations, availability should be your top focus.
• A decent starting point is to specify a few months within a specific year and to state that you like a Saturday wedding.
• They will show up on any day of the week if they really want to attend your wedding.
• Only you can decide how much more significant the date you desire is than your ideal venue.
• Consult a PlannerDefinitely before you start checking out potential locations.
• It may be obvious, but try to book locations that reflect the style you're going for.
• If you want your wedding to have more of a sense of place, it's important to pick a location that complements (and even enhances) your theme.
• Prevent unnecessary stress and worry by figuring out your guest list before you start looking for potential venues.
• It's not simply about how much it will cost to rent the area.
• Find out how much money you have available and how much it will cost to put your plan into action roughly.
• Create a category-based budget that gives more spending weight to more essential suppliers.
• Choosing your venue first and then realising it costs more than you had anticipated makes sticking to your budget difficult when you still have a few other people to employ.
• You should probably get the search for a wedding venue started as soon as possible, as it will be one of the first steps you do in the preparation process.
• However, the final decision is up to you.
• It's best to make your venue selection as early as possible if possible.
• Settling on a wedding date and location?
• The decision comes down to whether you care more about being married during a specific time of year or securing your ideal wedding site.
• Yet, for the vast majority of engaged couples, the wedding location comes first.
• Depending on when you can hold the event at the chosen location, that is when it will take place.
• Also, keep in mind the ease of movement throughout the venue.
• Be sure to get quotes from all the venues you're considering, including those that allow you to bring in your own vendors and decorations.
• A venue that provides its own chairs, tables, and linens may appear more expensive at first glance; however, after you factor in the cost of renting these items separately, you can see how the two options compare.
• so you may end up spending more to get the items that better suit your vision.
• Be sure to include in tax and gratuity if the venue you're working with offers in-house catering and has a food and beverage minimum.
• You should consider the venue's accessibility beyond only the idea of a destination wedding, where guests are expected to travel specifically for the event.
• Is it in a convenient location or far away?
• Picking a location that "meshes with your vision" should be your top priority.
• The style of the venue should reflect your personality as the bride and your tastes.
• Venue packages are what we're going to talk about now.
• Some venues don't offer full service (including catering, a bar, and staff), resulting in a cheaper box (great for couples on a budget, since you can find more cost-effective third-party providers to fill in the gaps!).
• Expect to put forth between 40 and 50 percent of your money if your venue price covers everything.
• Make sure you get the most for your money by finding out about food and site fees,site fees, beverage minimums, and other chargeable components that could play a significant part in determining the location you end up choosing.
• TransportationThe purpose of this aspect of the venue is to provide a pleasant experience for visitors.
• It is crucial to ensure that your guests will be able to travel to and from your event without any discomfort, from ensuring that there will be enough space to park cars (without your attendees having to walk a mile from your ceremony site and back) to checking in with nearby hotels to ensure that there will be vacancies nearby (a must, says Easton!).CurfewIn most cases, this information is not related to the time that your party must stop.
• It's more about knowing when to call it a night.
• Prior to signing any paperwork, it is crucial to learn the noise ordinance regulations in your area.
• Are there any available in the event of an emergency at your venue?
• Let's say you haven't entrusted this to a planner.
• If you're getting married in an area prone to natural catastrophes like hurricanes, wildfires, or blizzards, you may want to confirm a cancellation policy in case something occurs to the venue before the big day.
• Even though it's not quite as dramatic, you should nonetheless verify that the venue can properly implement a rain plan.
• Your IntestinesAlmost all of our specialists agree that trusting one's intuition is the most important factor when selecting a location.
• Whatever it is that prevents you from sleeping is probably wrong.
• If it appears in your ideal day's mental playback and you've already checked into it, it's probably true.
• Now that couples can find countless wedding inspirations on sites like Pinterest, many are picking their reception locations based on the theme of a particular online wedding.
• However, you should consider what is truly you as a pair and pick a venue and style that reflects that.
• And keep in mind that a location that looked stunning with one set of decorations may not be the best fit for your own unique style.