Writing Your Wedding Thank You Card: Etiquette and Tips

Weddings are such a joyous occasion that it can be hard to keep track of all the people you need to thank. So many family members, friends and business associates have been so helpful in making your wedding day perfect! Finally, the time has come for you to write those thoughtful thank-you notes or cards.

As you celebrate your marriage, don’t forget to thank those who made it possible. Writing a wedding thank-you card can be daunting and time-consuming, but it is an important tradition in the etiquette world. Here are some tips on how to write a thoughtful note that will make them feel appreciated and loved for their contribution!

It’s been a long few weeks since your wedding and honeymoon, but it’s time to sit down and write those thank you cards. Writing thank you cards is an important etiquette tradition that should not be forgotten.

You might be wondering how on earth do I start this? How long should my thank you card be? Should I send one for every single guest or just a select few? And what if some guests didn’t give me gifts at all, can I still write them one anyway? These are the questions that we will answer in today’s blog post!

Your guests are people who have taken the time out of their busy lives to come to celebrate with you on your special day; they deserve a simple gesture of thanks in return for their gift. This blog post will discuss why writing thank you cards is so important, how to do so in the most gracious way possible, as well as some tips on what to include when thanking each guest individually.

We all know how difficult writing a wedding thank-you card can be. It’s not just thanking people for coming to your big day; it recognises everything they did to help you get there! That said, we’re here with some helpful tricks for making this process easier on yourself (and everyone else).

Here’s our list of etiquette tips and writing advice to help make this process as easy as possible!

Tips for Writing Thank You Cards 

  • Be personal. Don’t write generic messages to all guests
  • Make mention of the actual gift that you received
  • If they did not send a gift, still thank them for attending and celebrating
  • Use blue or black ink
  • Start writing thank-yous as soon as you receive gifts. It makes it a lot easier at the end

Thank You Card Etiquette

There are no hard and fast rules concerning how to write the perfect thank you note. Although, you can keep a few tips in mind when preparing and drafting the messages that will help you along the way. Follow our thank you card etiquette guidelines to answer common questions you may run into during your writing process:

1. Timing Is Everything 

Be prompt with sending your thanks, preferably within a week. The quicker that you send your thank you notes out, the better. Although, if it has taken you a while to get to writing your notes, make sure that you still get them in the mail. A thank you sent anytime is always nicer than none at all.

2. Handwrite Your Thank You Notes Using Blue Or Black Ink And Write Legibly


We love snail mail as much as the next person, but writing out a formal letter, buying stamps, and popping in the mailbox is a lot more difficult than, say, sending a quick email from your phone. So can you text a thank you? Unfortunately, the answer isn’t always so cut and dry.

“Depending on the relationship you have with the recipient, a thank-you text or email is acceptable, especially if that’ll be the next opportunity you speak with them,” explains Bonnie Tsai, founder and director of Beyond Etiquette. “Also, when the timing is crucial, you can send a quick text or email before mailing a handwritten thank-you note one to two days after.”

Make sure that your card recipient can read your gratitude-filled message.

So when do you need to bust out the pen and paper? Tsai says a handwritten note is required for business interactions, dinner parties, gifts, or events where you are the guest of honour.

“If the occasion was purely social, but hosted by someone you conduct business with, be sure to address the thank-you note to both the host and their significant other,” Tsai adds. “The more expensive the entertainment or occasion, the more necessary it is to write a personal thank-you note.

3. Use Appropriate Thank You Card Wording 

Depending on the occasion, event or gesture, you’ll want to ensure that you’re selecting appropriate words and using the right language.

We have something for every style, and recipient, whether you’re trying to find a baby shower, thank you card wording or find yourself stuck on what to write in a bridal shower thank you card or need inspiration for graduation to thank you card messages.

4. Get Creative With Your Messages And Write From The Heart 

You can also add a few thank you quotes or create a photo thank you card on cardstock to provide deeper meaning or a visual. Only you know how you feel and what the proper way to express that may be.

5. Say Thank You With Photo Wedding Thank You Cards

If you are still struggling to find the words that truly express your appreciation, then why not let your wedding photos do the talking with our photo wedding thank you cards. As well as receiving a kind message, your wedding guests will be delighted to see photos from the big day!

Please choose one of your favourite romantic photos as a couple to express the joy that you both felt on your wedding day, or add a group snap to show how important it was to you to have everyone there. You can even add both to your cards by personalising your wedding thank you cards with multiple photos.

6. When to Send Thank-You Notes 


Not to stress you out or anything, but thank-you notes should be sent out pronto. “Thank-you notes should be sent immediately,” says Nick Leighton, co-host of an etiquette podcast called Were You Raised by Wolves? “If you have to ask, it probably should have already been sent.”

And contrary to popular belief, Leighton argues newlyweds do not have up to a year to send out thank-you cards for their wedding gifts. “Thank-you notes should be mailed out immediately,” he says. “Even if that’s before the wedding.”

That said, Leighton acknowledges some exceptions to the rule — especially if time is of the essence.

“Email is OK for when timeliness is paramount; when you don’t have their mailing address and can’t obtain it; or when the kindness you’re thanking someone for is on the smaller side, such as giving a few restaurant recommendations.”

Thank You Card Wording Ideas

Sometimes it can be not easy to put your thoughts on paper. We’ve all struggled at times to find the right words to say when thanking family, friends, or associates. Although, one thing that we can remember is that everyone desires to make a lasting impression.

Wedding thank you cards don’t have to be long. As long as your wedding thank you card wording is personal and features heartfelt words of gratitude, you can keep it short and sweet. Adjust your opening and closing lines based on sending your cards to friends, family or colleagues.

Whilst you can type part of your wedding thank you card wording using the online editing tool to express your gratitude for your guests’ attendance on your big day, you will still need to add a handwritten note for the specific gifts you received.

No matter how hard it may seem to get started, if you use these easy step-by-step instructions, you’ll be a professional at crafting your thank you notes in no time.

What To Write In A Thank You Note

You can simplify your thank you card writing process by sticking to a few core rules and tips that add clarity. Since you’ll want to craft the perfect note of gratitude, always assess your relationship with the recipient to guide your wording.

Follow steps one through six below if you’re having trouble deciding what to write in a thank-you note:

1. Open Your Card With A Greeting That Addresses Your Card Recipient. 

“Dear” is a safe standby greeting that is commonly used for notes and cards. However, if you have a closer relationship with your card recipient, you may decide to use the recipient’s name or even a nickname.

One thing to make sure of here is that you’re using the correct form and spelling of the person’s name and anyone else’s names you might be using in your thank you message.

2. Write A Thank You Message To Express Your Gratitude. 

Next, it’s your chance to say what are arguably the two most important words in the card: thank you. You’ll want to make sure your thanks appear at the beginning of any thank you message.

Although it seems like two short words, there are many different ways to say thanks. When trying to find the perfect words, keep in mind who you are speaking to and use your own personal style to guide your selection.

3. Add Specific Details To Your Thank You Card. 

To make each thank you note a one-of-a-kind, you must add specific detail to your thanks. For example, what exactly is it that you are thanking this person for? Did they do something more, something that specifically made you feel special? If so, include that in the note.

There are a lot of occasions that deserve special thanks. Like we said before, people love to feel appreciated and remember that they might not even know that they made a special impact on you until you thank them for it. So if they gave you a gift, now would be a good time to describe how you’re going to use it.

If they threw you a party, tell them what your favourite part was. If you are close with the card recipient, you can include inside jokes or anything special that the two of you share. Crafting a sincere and heartfelt thank you card message is all about personalisation.

4. Write A Forward-looking Statement. 

Mention the next time that you may see them, inquire about something going on in their life or just let them know that they are in your thoughts.

5. Reiterate Your Thanks. 

As you begin to close your thank you card, restate your reason for writing the note. Add details to say thanks differently. This also serves as a great way to signal that the thank you note is coming to an end.

6. End With Your Regards. 

The sign off you select will depend on your relationship with the recipient.

Select a professional closing for more formal thank-you letters like a post-interview thank-you note or a letter for your boss. On the other hand, if you are crafting a more personal message for your wedding thank you notes or bridal shower thank you cards, you might select a warmer closing.

Wedding Thank-You Note Dos and Don’ts

Finding time to write thank-you notes for wedding presents may seem overwhelming, but a few simple dos and don’ts will help keep you on track:

  • Do personalise your notes and refer to the person as well as the gift.
  • Do remember that a gift should be acknowledged with the same courtesy and generous spirit in which it was given.
  • Do be enthusiastic, but don’t gush. Avoid saying a gift is the most beautiful thing you have ever seen unless you mean it.
  • Don’t send form letters or cards with printed messages and just your signature; don’t use email or post a generic thank you on your wedding website instead of a personal note.
  • Do promptly acknowledge the receipt of shipped gifts by sending a note right away or calling and following up with a written note in a day or two.
  • Don’t mention that you plan to return a gift or that you are dissatisfied in any way.
  • Don’t tailor your note to the perceived value of the gift; no one should receive a perfunctory note.
  • Do send your wedding thank you cards within the first three months after the wedding.
  • Do send wedding thank you cards to everyone, not just those who gave you a gift. Not everyone can afford to give you a gift at your wedding, given that they may have paid a lot of money on travel and accommodation to attend your big day. However, let people know that their attendance meant the world to you, and you can even let those who couldn’t attend know that you were thinking about them!


  • Do include details on your wedding thank you cards. For example, if someone gave you a specific gift, you should mention it in your thank you note for a more personal touch.
  • Do add a typed message to save some time but don’t forget to make your cards personal. For example, sign off your cards by hand and add a mention of the specific gifts in your best penmanship.
  • Do refer to the way you will use a gift of money. Mentioning the amount is optional.
  • Don’t specify the amount of money given but DO mention how you are going to use it.
  • Don’t forget to note every card or gift that you receive to make writing wedding thank you cards easier.
  • Don’t forget those who helped you plan the wedding, even if they couldn’t make it on the day!
  • Don’t go it alone. Writing your wedding thank you cards should be a team effort with your new husband or wife. Share out the workload, letting each express their gratitude in their own way.
  • Don’t include wedding photos or use photo cards if it will delay sending the note.
  • Don’t use being late as an excuse not to write. Even if you are still sending notes after your first anniversary, keep writing!

Thank You Wording For Gifts

It is common to send thank you messages for gifts that you receive, no matter the occasion or event.

Whether a birthday party, a bridal shower or a going away party, you can use one of the messages below to show your gratitude for the gift you received. Opt for picking out one sentiment on its own or pair two or three together to complete your message with the most appropriate thank you card wording.

  • I am continuously surprised by your ability to outdo yourself with gifts. You are amazing.
  • Thanks for being the type of person who picks out excellent gifts for us!
  • How in the world did you know exactly what I needed yet never asked you for?
  • I appreciate your gift-giving skills. I am sure that you get a lot of practice, being as generous as you are.
  • I wish to give you so much more than just a thank you note for the beautiful gift you gave me. I absolutely love it. But as for now, thank you.
  • Just wanted you to know that I appreciate all the trouble you took to get me such a wonderful gift. Thanks a ton.
  • Many sincere thanks go to you for such a thoughtful gift. I can tell that you truly enjoy giving to others.
  • Thank you so much for sending me such a lovely and meaningful gift on this special day. Your gift made today even more special. Thanks a ton.
  • You made my wedding a special day. Thanks for your thoughtful gift.
  • Thank you for being a great friend and for being so thoughtful with the gift.
  • Thank you for supporting us in our celebration. We really appreciate your generous gift.
  • You made me feel so special when I opened your gift. I knew that you spent time, effort, and energy to make sure it was awesome, and it was just that. Thank you.
  • Perfect is the word that comes to mind when I try to describe your gift. I don’t think I myself even could have gifted anything better. Thanks for knowing me so well.
  • Thanks for the wonderful gift. I loved it. I appreciate your thoughtfulness.
  • In ordinary life, we hardly realise that we receive a great deal more than we give and that it is only with gratitude that life becomes rich. Thank you for everything.
  • Your creativity and attention to detail are truly outstanding. Thank you for the gift!
  • I would have never thought to pick something so perfect. Thank you for everything!
  • You seem to know what I would like more than me! Thanks for being so thoughtful!
  • Every time I look at your gift, I think of you. Thanks again for such an amazing present.


Thank you notes are appropriate after many different occasions. Anyone who throws a party gives a gift or takes time to do something for you deserves to be appreciated. If someone went out of their way for you, it’s nice of you to acknowledge it.

No event, action or occasion doesn’t deserve thanks. Your thank you messages don’t have to be two pages long; short and sweet will do the trick.

We all appreciate our actions getting noticed, especially when we did something nice for someone. These thank you card templates and examples for various occasions should leave you with zero questions on what to say in a thank you card and give you some ideas for proper appreciation.

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