wedding reception idea

How do you welcome a guest to your wedding?

Wedding reception favours say so much to your guests. It takes months to plan everything for your wedding and then finally it is time, and you get married. This is when the fun will really begin.

The wedding reception favours will be waiting on each table inviting your guest to join you having fun. It is important that you pick out your wedding favours with care. They don’t need to cost a lot of money, but they do need to welcome your guest.

The wedding is very important when you get married, but to every couple, the wedding reception is just as important. This is when the bride and groom get to share their special occasion with their friends and family. They also get to share their joy of getting married. The first gesture for every married couple at the reception is the wedding reception favours. So they should convey a special message to your guests. It doesn’t matter if the wedding favours are small, large, expensive or thrifty.

Because friends and relatives will travel from far and wide to wish you well on your wedding day, it’s important to greet each guest individually. The manner in which you do so will be determined by the number of guests, the level of formality, and your personal preference.

Your wedding guests literally add a bit of life to your wedding. Which is why it is inevitable for you to make them feel special, well served and cared about. And one of the most suitable ways to do so is by giving them a heart-warming welcome that leaves a lasting impression on their minds. So, if you are already dreading about how you’ll welcome your wedding guests and make it a memorable affair for them, fret not coz we’ve got you covered! Right here, we’ve enlisted some super amazing welcome ideas for your guests. Give it a read and make the most of it!

The Receiving Line

The traditional way to welcome guests is with a receiving line, formed either at the wedding site just after the ceremony or at the reception location as people arrive. A receiving line is most practical if you have a large number of guests.

Whom to Include

The shortest receiving line comprises, in this order, the bride’s mother — who is historically the hostess, and therefore stands at the head — the groom’s mother, the bride, and the groom. Fathers often join the line, although it is perfectly acceptable for them to circulate among the crowd instead. If one dad joins in, however, the other should too; each would follow his wife in the line.

The bride’s honour attendant, sometimes followed by the bridesmaids, can also line up, standing after the groom. Some couples choose to include the best man — he would stand after the bride’s honour attendant — but traditionally this is the time he discharges some of his responsibilities, thanking and paying the officiant on behalf of the groom. When that is done, he joins the groomsmen to mingle with the crowd.

Special Situations

No rule says you can’t create your own mix — you’ll just want to exercise a little flexibility and tact about whom will be included and in what order they will stand. Divorced parents, for example, may present a situation that calls for sensitivity, not only to family members but also to those moving down the line. Even if all spouses are on good terms, the guests may be confused as to who’s who. In this case, some clever placement will make everyone more comfortable — try having divorced parents stand on either side of the newlyweds. If there are four sets of parents, try alternating the bride’s and groom’s families. Some couples avoid this scenario altogether by sending all but the mothers of the bride and groom out into the crowd to circulate.

If one or more parents are deceased and there are no stepparents, another close relative can stand in — a grandmother or an aunt, an uncle or a brother. If someone other than the parents is hosting, such as the couple’s best friends or the couple themselves, they may choose to be at the head of the line instead. No matter what, the best strategy is to discuss the plan ahead of time with all the parties to prevent any confusion or hurt feelings on your wedding day.

Receiving Line Procession

Guests usually start with the bride’s mother (our hostess), who greets them with a handshake or kiss and a few words. In turn, the bride and groom thank the guests for coming and make any necessary — and brief — introductions to the others in the line. The brief is the operative word because a receiving line can be slow going, particularly if it consists of more than six members, and the crowd is large. Wedding experts say to expect about 30 to 40 minutes per 200 guests.

You can keep the festive mood from stagnating — and keep everyone in good spirits — by asking the caterer to have waiters circulate with refreshments for guests while they’re waiting their turn. You might want to ask that a table be placed near the start of the line so people can put their glasses down, freeing their hands.

Some couples interpret the receiving line casually by saying hello as guests leave the ceremony, when they pass through the doors of the church or synagogue, or when they move from one room into another if the ceremony and reception are at the same location. Another technique is for the bride and groom to walk by each row of guests while everyone is still seated at the ceremony; they pause at each row, and the guests get up and file out, greeting the newlyweds as they walk by.

At the Reception

Mingling has its appeal. It allows you to be spontaneous and personal. As far as the rhythm of your wedding goes, “working the crowd” is best pulled off during the cocktail hour when guests are milling about, nibbling hors d ‘oeuvres, and chatting with friends. With a large group, you may want to extend the cocktail hour to an hour and a half if this is your plan, factor this extra time into the overall schedule.

Some newlyweds are perfectly happy to waltz from table to table during the meal itself, which affords the longest chance to interact with the guests. If you take this approach, be sure to ask the caterer or maitre d’ to put aside a plate of food for each of you, so you don’t miss out on the meal altogether.

You can also make a toast to salute everyone in one fell swoop — a good idea if you’ve invited so many people that you won’t have much time to speak with all of them personally. The toast can occur at any point during the meal, but a good time is while the main course is being served or before the cake cutting. You might also write a poem on a scroll or a note thanking the guests for sharing in your day, then attach it to the favour and put one at every place setting.

And if the people you don’t get to spend much time with are the most special ones on your guest list, save a dance or two. You can always exchange a few words while cheek to cheek.

Someone from the family should be assigned the job of welcoming the guests at the entry itself.

First thing first, someone from the family itself should be at the entry door to welcome the guests. For, if you make someone else other than a family member stand at the entry door, probably who doesn’t know everyone, your guests will feel bad and ignored. There should be a family member standing to welcome all the guests at the entry itself. It matters!

Welcome your guests with personalized gift hampers

You can plan welcome bags for your guests the moment they arrive at the wedding. You can have these gifts personalized either with your names and wedding date and venue of maybe picture of you too on the gift hamper to remind them of your wedding whenever they look back. You can have anything in the gift hamper from a beautiful coaster stand to some painting, or any kitchen item to silver coins, set of coffee mugs to water bottles, a pack of assorted sweets to assorted dry nuts, or if your wedding is just at the end of the year of at the beginning of the new year, you can gift your guests’ customized calendar having pictures of both of you to cherish forever, you can plan anything for that matter that very well talk about your personalities as a couple, for your welcome bags to present it to your guests. It will leave them all mesmerized. Try out!

Understand is to treat your guests also equally. So, make it a point, when someone arrives you greet them warmly and humbly. “Greet them with all your heart” they should feel connected and welcomed is the very first thing which matters. Don’t just leave your guests guessing where to head, whom to meet, etc. Very important!!

Break the ice; make a quick introduction

All your guests might not have attended your engagement ceremony for sure, and chances will be meeting your spouse-to-be for the first time at the wedding itself. Immediately after greeting them warmly make sure that you introduce your guests to your spouse so that they feel comfortable while talking to your spouse and also when the photographer will ask them for the picture they won’t hesitate to get a little cozy with your spouse.

Introduction with your spouse will help your guests feel as if they are nearer to your family, which you know is a crucial part of successful entertaining.

Arrange for welcome drinks

A welcome drink can do wonders believe me! If your wedding is in summer, a glass of chilled soft drink/fizz or any juice can be the order of the day. And if the wedding is in winter, make sure there is an arrangement for welcoming guests with a cup of hot coffee, tea or hot chocolate. If their children in the wedding party accompany your guests, arrangements should be made for them too like some warm apple juice or black currant, so they feel greeted and sated. All you need to do is to arrange for the human resources to handle and instruct them when and how to offer welcome drinks to the guests. If you have hired a wedding planner already, then he will do the needful, just tell her what you want.

Keep your guests warm and cozy

If yours is a winter wedding in December and an intimate one, have winter rugs, scarves and shawls rolled up in baskets around your venue as it will help your guests to use them to fight the extreme cold. Also, you can have them customized takeaway gift hampers, so when they use them later after your wedding, those shawls or rugs will remind you of your wedding along with all the enjoyment they had there. This could work as your wedding favours, and your guests will also feel free to help themselves.

Chill-out zone at the weddings

Not all your guests would be fond of loud DJ music and other sounds, there would be some, especially the older people who want to avoid the noise and sound at the wedding. Arrange for a chill-out zone or room for such guests of yours where they can chit chat comfortably without getting affected by the outside noise at all. See if there is any cozy spot for such arrangement, away from children running around, DJ playing, where they can just sit and talk peacefully. They will feel extra welcomed!!

Also, make sure that the arrangement for soft drinks, tea, and coffee in the chill-out room is made perfectly. A dedicated person should be there who can take care of their needs.

Savour for your guests

Well, very important! What you serve at your wedding matters a lot, as most of your guest will be to enjoy the food itself, and it is true. While you are deciding your menu for your wedding, make sure that you keep the weather conditions and season in mind while doing so. You must provide comfort food to your guests. Like in winter wedding you have all the winter delicacies like gajar ka halwa, vegetable soups, etc. Also, you can give them the taste of old classic favourites at your wedding for your guests to keep the chill-out.

Get Your Guess Involve

Why not break the ice with some good old fashioned lawn games if you have an outdoor summer wedding? Having a quiz about the Bride and Groom on the tables will be a great talking point, and you can’t go wrong with a photo booth in the evening… Remember that the more relaxed and at ease your guests feel, the better the party atmosphere will be. A wedding is also a great place to meet new people: you can encourage friends and family to get to know one another by setting up a soft seating area with vintage couches or lounge chairs to create a more informal setting to mingle in.

Whereas, in summers ice-creams, cold drinks, juices and all the summer delicacies can do wonder. Have a combination of food which is for all age-group as children will also be part of your wedding. Give your caterer clear instructions about food and the other details.

Arrange for a chocolate fountain

Kids are also very important guests of your wedding celebrations. Make some special arrangement for them too so that they feel happy and content upon attending your wedding. As they have been waiting for this long-awaited event, and they had so many ideas about your wedding. Let them also feel special. Arrange for some sweetie table like a chocolate fountain, ice-creams, chocolates, brownies etc., to sate their sweet pangs. A perfect party for the kids!!

Arrangement for late-night munching or snacking

Almost in all the wedding, feras take place at night only. While you will be busy in the fera ceremony, your guests who are sitting there to accompany you on your big event should not be left unnoticed or unattended. Make sure that you have arranged for their midnight munching as quite often people feel hungry when they are awake late at night. Also, tea/coffee arrangements should be proper to keep your guests awake throughout all your wedding rituals.

Show Some Love For The Little Ones

If you’ve invited kids to celebrate with you, it’s always a good idea to make preparations to keep them happy and entertained, especially through the speeches part. (Trust us, their mum & dad will thank you too!) Creating a goodie bag for them and leaving it at their place setting is one of the easiest ways to do this. Consider including colouring books and pencils, stickers, a disposable camera, bubbles, glow sticks and other pocket-money toys. You can also purchase ready-made activity boxes and bags online, like this one below. If you have space, you can go one step further and set up a craft or activity table just for the kids.

A wedding party has no time to get over for that matter, and kids do have their tantrums, and the moment they start to feel uncomfortable at the wedding they start throwing tantrums. The best you can help your guests at your wedding is by arranging a special child care facility for giving parents some break from their cranky kids. Where all these kids can be entertained and taken care properly, make sure that the place is near the wedding hall so that parents can peep in there to check their wards and get comfortable watching them playing with other kids.

Arrange for a place for relaxation

At your wedding, many of your guests will be dancing, enjoying and doing so many things and in between they may feel tired, for that you can arrange someplace for them to relax. Some lounge for that matter will do. The comfort of your guests is important, and you can fill the space with plenty of chairs, pillows and couches so that your guests can relax for a while.

Keep the Party Going

Even after your reception is over, there will be many guests who would want to enjoy the party as that’s the reason they are there, took a break from their routine life. You can arrange someplace for your hardest partying guests like patio bar or a karaoke club where they can chill a little more and feel more joyous that way.

Don’t forget to thank your guests on D-Day!

Show your gratitude to the guests by saying to them how thankful you are upon their presence at the event. Saying thanks to the wedding guests will make them feel more welcomed and joyful.

Thank your guests with customized gifts or personalized favours

It is an age-old tradition now, to favour guests by giving them gifts as the thank you note. You can make your guests feel special by presenting them a customized gift while they depart. It will provide them with a sense of joy and happiness along with the token of love as a keepsake for them to cherish forever. It helps to show your wedding guests that you care for them. Also, there is nothing better than going to a wedding and taking home a keepsake that can be used at home forever.

As soon as possible after your honeymoon, make sure you send a thank you card to all your guests (and anyone else who sent a gift) telling them how much you appreciated them being there to celebrate the day with you and expressing your gratitude for any gifts. It will no doubt take some time to get them all written and sent but do make sure your thank you cards are hand-written and from the heart – your guests will appreciate that you’ve taken the time. We have card options which allow you to include a wedding photographer or not – depending on your preference.

The wedding favours need to tell your guests that you want them to join the fun and that you are glad they are there to share your special day with you.

Personal wedding reception favours are the best ones. It should reflect something about the bride and groom and their relationship. Symbols of love are wedding favours that you see used quite often because of this reason. Some cheap favours for your wedding reception that you can use would be heart-shaped boxes, candiesFree Reprint Articles, ribbons or confetti.

The secret to choosing the right wedding reception favours is to go with something simple. This means they will not cost you very much. When your guests arrive at your reception, the arrangement of the table setting needs to be as welcoming as the wedding favours are. The reason for this is because, with the correct table setting, even the cheapest wedding favours can be highly effective if you have arranged them thoughtfully. Some examples you can use are pretty stationary and wildflowers. For a lovely wedding reception, you do not have to spend a lot of money.

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